How to Choose the Right Breakout Rooms for Your UK Conference: Advice on space planning and maximising engagement.
27 Nov, 2025 - 2 min read
When planning a conference, breakout rooms are more than just extra spaces - they’re where collaboration, networking, and engagement happen.
Choosing the right layout and room type can make the difference between an interested audience and one that feels disconnected.
With two large conference halls, three multi-use spaces, eight meeting rooms, and 4 breakout hubs, Cranmore Park offers a variety of options. Here’s how to make the most of them:
Pick your conference room layout
Before selecting a breakout room, think about what you want your conference participants to achieve. Is it small-group collaboration, training, networking, or focused presentations? The agenda will guide the layout:
Boardroom style: Ideal for direct communication and decision-making in smaller groups.
U-shape layout: Perfect for training sessions or workshops where a presenter will need to see all participants. A good choice for a smaller group, with a more intimate feel.
Theatre or auditorium style: Best for keynote talks or panel discussions where information delivery is the priority.
Classroom style: Useful when attendees need to take notes or use laptops.
Cabaret or banquet style: Encourages networking and group discussion, often paired with refreshments. Better for larger groups.
Consider attendee numbers
Comfort is key to keeping your attendees happy and occupied. A cramped room can decrease engagement, while too much space can feel impersonal.
Smaller breakout rooms suit groups of 4-100, while larger spaces can hold up to 400 depending on the format. Always make sure you have enough breakout rooms to accommodate your attendees.
At Cranmore Park, our range of meeting rooms and showrooms mean you can scale up or down depending on numbers.
Consider Facilities and Technology
Every breakout room should support the session’s needs, consider:
Audio-Visual equipment: Screens, projectors, and conferencing tools ensure smooth presentations.
Reliable internet: Allows for attendees to join from home, if you have people who are unable to travel.
Whiteboards or interactive boards: Encourages brainstorming and collaboration.
Coffee machines or drinks facilities: For more informal discussions.
Accessibility and Inclusivity
Ensure there’s enough space for wheelchair users and that any audio-visual equipment is positioned for clear visibility to all.
Inclusivity in planning helps every delegate feel welcome and engaged.
Planning your next conference? Talk to us today
