Top tips | Get the best out of your meeting

Meetings are a staple of the modern workplace but can often feel boring and tedious if not planned correctly.

Transform your meetings into powerful tools for collaboration with our 6 handy tips:

1.   Location

The setting of your meeting can significantly impact its success; consider the following:

• Convenience: A central office location with good transport links means your meeting is easily accessible to all attendees. A convenient location reduces stress and ensures everyone arrives on time and ready to engage.

• Meeting room capacity: Ensure your meeting room is appropriately sized. A cramped room creates discomfort and dissuades conversation, while an overly large room may seem impersonal.

• Layout: Compare the benefits of different room layouts. Do you need boardroom style for presentations, or a more informal circle for brainstorming?

2.   Set an agenda

To ensure your meeting starts and ends well, clearly map out the key objectives, points of discussion and time allocation for each section.

Share the agenda with all attendees before your meeting to help them prepare and to help keep focus once the meeting is in progress.

3.   Invite the right people

While it’s tempting to invite everyone who might have an interest, a smaller, more focused group is generally more effective.

Too many attendees may lead to conflicting opinions, longer discussions and a difficulty in reaching consensus.

Invite key stakeholders and those whose input is essential in achieving the meeting’s objectives.

4.   Share all documents

Share all relevant documents and meeting minutes after your meeting, including any presentations or slide decks, as well as links to any relevant resources or follow up materials.

Doing this promptly after your meeting allows everyone to stay informed and ensures the necessary actions are taken.

5.   Ask for Feedback

After your meeting, ask for feedback from attendees, either through a quick email or a brief opinion poll/ survey.

Ask for feedback on areas including the meeting’s effectiveness and the clarity of the agenda, and don’t forget to ask for any improvement suggestions.

This feedback provides valuable insights for future meetings and will help you refine your meeting processes.

Planning your next meeting? Speak to us today

Cranmore Park is the perfect backdrop to encourage connection, collaboration, and engagement and we offer a range of meeting rooms, varying in size and layout options to maximise the efficiency of your meeting: 

·        8 light and airy private meeting rooms suitable for 1-100 people.

·        Conference facilities for up to 700 delegates.

·        Hybrid and virtual meeting video conferencing.

·        Built-in tech, IT support, and fast WiFi.

·        Selection of networking hubs and break-out spaces.

·        2 farm to fork restaurants.

·        Free onsite parking.

Speak to a member of the Cranmore Park team on 0121 713 4450 or submit an email enquiry form today.